Competition draw
Minutes from committee meeting on 25th January 2010
Minutes of Committee Meeting on Monday 25th January 2010
Present: Roy Sinclair (Captain)
Allan McKay (Vice Captain)
John Brodie
Alisdair Drummond
Robin Duncan
Graeme Whyte
Eric Lindsay
Sandy Bushby (Ladies Vice Captain)
In Attendance – Ron McLaren (Managing Secretary)
1. Apologies: - Peter Hamilton, Muriel McPherson and Kathy Cameron.
2. Minutes of meeting: - The minutes of the meeting held on the 8th December 2009 were approved and signed by the Captain.
3. Matters arising: - Nothing to report
4. Junior Report – no written report
4.1. RD notified committee that the JC had arranged a Junior Committee meeting for the 1st February and this would involve the Pro and the new Junior Captain, Patrick Sandison.
5. Ladies Report – Written report.
5.1. The ladies were disappointed with the Christmas lunch and the ladies Captain had written to Ian Cooke. To date she had not received a reply.
Action: - SB to send copy of letter to MS to follow up this complaint.
5.2. SB was elected to the board of the SGLA and one of her responsibilities is Chairman of Selectors. The Committee congratulated
6. Social – no report.
7. Competitions – no written report.
7.1. EL to take over the convenership and will be assisted by GW. The VC informed Eric that he could bring in members to assist were necessary.
8. Administration – No written report.
8.1. AD updated Committee on the response to the Advert. for a new Managing Secretary. Approx. 40 applicants were reduced to 7 and interviews took place on the 19th and 25th January. A second interview, for the short listed three candidates, has been arranged for Tuesday 2nd February.
8.2. RD asked if we had references and was informed that these had been requested and would be available on or before interviews.
8.3. SB asked for a short profile of the three candidates and AD gave brief details.
8.4. As requested by Committee AD had gone through the latest membership applications and all had been in order.
9. Rules – no written report.
9.1. RD informed Committee that the new Rules were now on the website and would be going out to the membership along with the Fixture card early in February.
9.2. The issue of Seniors Discount was then discussed in respect of granting the few who qualified during 2009. This was debated at length and the outcome was that all in this category should be given the discount.
Action – MS to implement.
10. House – no report.
11. Greens – see written report.
11.1. Ian Scott had intimated his intention to retire at the end of the season. This early notification was appreciated as it would give the club time to find a suitable replacement.
11.2. On the timing of coring EL asked if it were possible to make medals non counting during the recovery period.
Action – Comps Committee to consider.
11.3. VC questioned seeded divots on the fairway and felt that moving or rolling off would be sensible. There was general agreement and a local rule would have to put in place.
Note – The SGU produced a newsletter a few days later to say that a new decision now prohibits relief from repaired divot holes.
11.4. JB said that he was keeping a close eye on the green’s budget and would monitor all areas throughout the financial year.
11.5. Along with PH and Duncan Moncur, JB is reviewing the Course Policy and will report progress at the next meeting.
12 – Finance – see written report
12.1. The VC urged conveners to look at the information available on the management system.
12.2. The Clydesdale Bank had notified the club that they would be apply charges (some quite punitive) and we need to meet with them and consider our options.
12.3. Ian Cooke had approached the club requesting we look at his contract as the winter had been a very difficult period. The VC asked, and was given, committee agreement to open negotiations with Ian.
13. General Manager’s Report- see written report
13.1. An approach from George Stubbs Insurance Brokers to ask for the opportunity to review the club’s pension arrangement was discussed and agreed.
13.2. Room dividers in the Restaurant. One was made up and the others would follow if agreed. KC will be updated on her return and report at the next meeting.
13.3. Signage/ Stroke index - Eddie Comerford, Eagle representative, had left additional signage for committee’s consideration and after discussion a sub. Committee comprising, JB, RD and EL was asked to look at this and report.
Action – MS to arrange for Eddie to meet with sub Committee.
13.4. STRI Annual Fees.- agreed we continue this contract and take the 3 year deal on offer.
13.5.
13.6. Help for Heroes:- Mike Mooney, member, had requested a Charity day at the club for this excellent cause. Committee agreed to consider but needed more detail.
Action – MS to arrange meeting with Mike and supply this information.
Action – MS to arrange meeting.
13.8. Staff issues. AD, along with the VC, was asked by the Captain to meet with staff member.
14 Captain’s Business – Nil
15. AOCB
15.1. RD mention the need to look at both Corporate and International membership.
15.2. GW and SB updated Committee on the very likely union of the SGU and the SLGA.
15.3. MS had received a request from Stuart Graham to hold a race night at the club in April. This was for two charities being supported by Stuart, Ross Graham, Tom McLevy and Ian Cooke who were running a marathon later in the year.
Committee agrees to this request.
The meeting closed at 9.10pm.
Date and Time of next meeting – 6.30pm on the 8th March 2010
Captain……………………………………………Date…………………