Competition draw
Minutes of a committee meeting held on 8th March 2010
Minutes of Committee Meeting on Monday 8thMarch 2010
Present: Roy Sinclair (Captain)
Allan McKay (Vice Captain)
John Brodie
Robin Duncan
Graeme Whyte
Eric Lindsay
Peter Hamilton
Kathy Cameron
Muriel McPherson (Ladies Captain)
In Attendance: Ron McLaren (Managing Secretary)
The Captain welcomed Kathy to her first meeting.
1. Apologies: Alisdair Drummond
2. The Minutes of the meeting held on the 25th January 2010 were approved and signed by the Captain.
3. Matters arising:-
9.2. The VC asked for update and was told that this exercise has been carried out.
13.7. RD asked for current position and was notified that a meeting would now be arranged as Captain had returned from holiday.
13.8. VC confirmed that this had been resolved.
4. Junior Report
4.1. RD informed Committee that a Junior Committee meeting had been held on the 1st February and the new Junior Captain, Patrick Sandison, attended. This meeting was to review issues before the start of the season and RD asked if the Starter could be involved in controlling 4 balls going out immediately before the medal.
4.2. The juniors playing in the medals needed to eat on completion of the round so the catering should be made aware of this so they can be open.
4.3. Bradley Neil received the Junior (under 18) Perth & Kinross Sports Personality of the Year award 2009 at a recent award ceremony in
5. Ladies Report
5.1. LC pointed out errors in the Fixture card including her telephone number.
5.2. E mail communication with staff was proving difficult because of different systems.
MS to investigate.
6. Social
6.1. David Kerr gave a written report stating that the Hogmanay night, Burns supper and Valentine dance had all been very successful events with good food and entertainment.
6.2. The VC raised his concern at the lack of a social calendar and the way we communicated such events.
Captain suggested VC meet with DK to discuss.
6.3. On communication, PH felt that the notice board had too much information and KC suggested a separate board for social events.
6.4. House convener was asked to speak to the Caterer regarding supervision at buffet events.
7. Competitions
7.1. EJL reported on a Competitions meeting held on the 23rd February when signage was discuss and as a result EJL and RD went round both courses and set out their thoughts on where the signs should be placed. This exercise previously carried out by the Captain and JB. was modified on the understanding that new individual signs were under consideration for all tees.
7.2. As coring was planned for July it was suggested we have handicap reduction only on medals on the course until it recovers. MS contacted SGU and they said that we could only make them non counting and if we took this action all participating would have to be told well in advance.
7.3. Prize Giving at open events.- EJL realized the problems but felt that events such as the 36 hole open and the Bob Malcolm should have such a closing presentation. After discussion it was agreed we do this in 2010. It may be necessary to reduce the field to give a reasonable time to hold this prize giving.
7.4. The Bob Malcolm competition was discussed as some felt that the trophy could only be won by members or member and guest.
Action – MS
7.5. Medals - the current rule on medals delayed by frost or fog is that members booked to play early miss their time and have to hope to be slotted in later. The Competitions committee felt that this should be altered so that the field should move back. After some debate it was agreed we do it this way in 2010. If the delay was greater than 1 hour the competition would be cancelled. It would not please all but,on balance, it was felt the better option.
MS to discuss with staff involved.
8. Rules.
8.1. RD raised the dress code and the difficulty in drafting a code and also implementing once in place. Trainers were the main bone of contention and two members had written to committee in an attempt to come to a solution. After a lengthy discussion it was agreed to allow smart trainers in the clubhouse but not in the lounge or the restaurant.
9. House
9.1. KC reported on progress with room dividers in the restaurant. Carpets throughout the building would be cleaned over 3 nights commencing 9th March.
9.2. An estimate had been received for painting upper windows and some masonry sections. It was agreed to proceed.
Action – MS
9.3. Gents Showers- after repair these have been tested and all was well.
9.4. Laundry - KC reported on cost of repair the two washing machines which were again leaking. Awaiting a cost of leasing new machines and this would be brought to next meeting.
9.5. KC said that a number of small, but important, issues needed attention and she would be dealing with these over next few weeks.
9.6. A meeting with Iain Cooke would be arranged to go over a number of points.
Captain asked KC to look at a copy of the Catering contract (KC now has copy)
10. Greens
10.1. JB reported on the jobs being carried out over the last few months e.g. tree removal, furniture painting, steps on some tees etc.
10.2 A new fairway cutting machine had caused the mechanic a headache and he was now pursuing Fairways of Kinross to resolve. A meeting is arranged for this week.
10.3. JB and MS had met with the head green keepers’ earlier in the day to discuss the overall conditions of the courses bearing in mind the opening of the season was only 3 weeks away. The view of STRI had been taken and as a result it was felt necessary for the season to be delayed for 1 week. Committee agreed.
Action – MS to rearrange and put out notices, email and on the Web
12. Finance
12.1. RD updated committee on membership and waiting list.
12.2. VC explained the catering prices for the variety of club matches. LC asked for confirmation of Ladies matches at as the food requirement was similar to mid week gents matches it was agreed competitors would contribute £5 each.
12.3. The salary review for 1st April was discussed and it was agreed that the Captain would meet with staff.
12.4. Stroke index- Brian Wesencraft had raised this at the AGM in December and the Captain had promised to review. It was decided that the CONGU recommendations be accepted and the revised index used during 2009 be retained.
12.5. Signage – It was agreed that signs be placed at white, yellow and red on each tee. Generally the Committee felt that the raised signs were more appropriate and that the quality had to be maintained.
Action – MS to contact Eagle and discuss alternatives.
12.6. Country Members- VC suggested that applicants for Country membership could be accepted outside the waiting list. Agreed to be implemented.
13. Managing Secretary’s report
13.1. The Wilmslow visit had been cancelled due to lack of interest.
13.2. Interviews for Seasonal staff for the Bar and Greens have taken place.
13.3.
13.4. New members’ night – agreed these take place in April.
13.5. A quote was awaited for servicing fire equipment and we hoped to show a saving on this annual cost.
14 Captain’s Business
14.1. The Captain recognized that this would be the last meeting of the Committee to be attended by Ron McLaren prior to his retiral Ron was thanked for his services over the past 2 years. The Committee was sure that this appreciation would be shared by the members as a whole.
15. AOCB
15.1. JB had, along with PH and Duncan Moncur, updated the Course Management Policy and suggested Committee members should read.
Action - MS to e mail to all committee.
The meeting closed at 9.50pm
Date and time of the next meeting – 29th March 2010.
EJL put in his apologies as on holiday.
Captain…………………………………………………Date…………………….