Competition draw
Minutes of a committee meeting held on 29th March 2010
Minutes of Committee Meeting on Monday 29th March 2010
Present: Roy Sinclair (Captain)
Allan McKay (Vice Captain)
John Brodie
Robin Duncan
Graeme Whyte
Alistair Drummond
Kathy Cameron
Muriel McPherson (Ladies Captain)
In Attendance: Douglas Cleeton (Managing Secretary)
The Captain welcomed Douglas Cleeton to his first meeting.
1. Apologies:
2. The Minutes of the meeting held on the 8th March 2010 were approved and signed by the Captain.
3. Matters arising:-
7.4. Following a discussion on the award of the Bob Malcolm Trophy and related entry/prizes for this event, the Competition committee were tasked to make a full review of the event and to present their proposal at the next meeting.
4. Junior Report
4.1. There was nothing to report.
4.2. 4 Junior Members are representing the club in the Scottish Boys Match play Championship at
5. Ladies Report
5.1. There were no questions arising from the Ladies report.
5.2. LC advised that the Ladies Texas Scramble was affected by poor weather where only a minority of those who had originally entered, had participated.
5.3. LC thanked VC for his assistance with Ladies Rules review which should be concluded in the near future.
6. Competitions
6.1 GW reminded Committee that the Captain v Vice Captain event on 10th April was due to commence at 1100.
7. Social
7.1. David Kerr attended at this meeting and reported on the following:
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A meeting with a selection of Social members and IC had been productive and included points highlighted below
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Consideration to be given to greater use of Website and e-mail to improve communication strands. MS will pursue this matter.
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A request to have a ‘dress down’ BBQ was approved where dress code would be smart/casual
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The Captains BBQ will be held on 10th July 2010. The act to follow the BBQ has not yet been confirmed.
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The annual prizegiving in November will consist of a meal followed by the prizegiving. There will be no band after the prizegiving. This was approved unanimously.
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It was agreed that a notice board publicising Social Events would stand in the corner of the main foyer near to the lounge entrance.
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It was confirmed that at this time, the VC would have the responsibility for organising the Burns Supper in 2011.
8. Admin
8.1. Review of the Staff Appraisal Scheme is almost complete.
8.3. MS to organize a meeting with AD, RD and
8.4. AD reported that cleaner Mr A Muir had passed the company’s normal age of retirement and that on the advice of the club legal advisers he will be given a retirement date, 6 months hence. MS will write to Mr Muir advising him of this decision.
8.5. AD, assisted by JB, was granted committee approval to seek an alternative option to the Portaloo which is sited at rear of 11th green on Lansdowne. Consideration is to be given to laying water pipes from separate supply, to existing toilets. MS will ensure Portaloo is removed from site as soon as possible.
8.6. Energy usage continues to be monitored closely by Dougie Watts and Erle Bullion, with positive results evidenced by lower energy costs.
9. House
9.1. There were no questions arising from the House report.
9.2. The plants for the restaurant divider are due to arrive this week.
9.3. Following a discussion about the apparent weakness of the relatively new chairs in the lounge and restaurant, KC will to contact the supplier to discuss the clubs concerns.
9.4. Laundry – Committee agreed that the purchase/HP of ‘like for like’ washing/drying machines was inordinately expensive, and that consideration should be given to installation of good quality domestic machines as an alternative. MS and KC will pursue this matter.
9.5. Following a proposal from KC to consider the installation of a partition in the west lounge, committee agreed that KC should approach the club joiner with regard to this and another partition in the east wing of the lounge. This will be considered at a future meeting of the Committee.
9.6. MS will review the condition of external tables and report to KC if they require to be replaced.
9.7. KC advised that a member of catering staff will be on duty to assist with portion control of food at events.
9.8. It was recommended that juniors be required to pre-order food prior to playing via a selection sheet at the starters’ box. MS will contact Junior Convenor regarding this.
9.9. KC updated committee on uniform for catering staff, namely white shirt/blouse, black trousers and apron. Aprons with BGC logo thereon have been ordered by MS, paid for by IC, and should be delivered by 6th April 2010. Consideration is to be given uniformity of all staff relevant to their place of work. MS will pursue this action.
9.10. Maintenance of Kitchen equipment – Erle Bullion has agreed to provide maintenance for all kitchen appliances at a competitive cost. MS will write to ScoMac advising that maintenance contract is not being renewed.
9.11. MS to contact IC to clarify if he has purchased BBQ x 2.
9.12. MS to investigate why Door Access Security System is not in use.
10. Greens
10.1. There were no questions arising from the Greens report.
10.2 The closure of Lansdowne has been beneficial and has encouraged recovery for the worn areas.
10.3. A tree at 18th tee on Rosemount requires to be felled as it is rotten. Turf covering a felled tree on 17th at Rosemount requires to be lifted and the stump to be properly ground down, where after the turf will be relayed.
10.3. Policy Document – this is near completion. Committee agreed that work on the course must follow the detail of the Policy document.
10.4. The steps at 17th and 18th tees on Rosemount are to be treated as soon as possible as they present a slip danger due to mould.
10.5. The winter course will be reviewed by the Greens committee where its layout will be determined from the Course Policy document.
10.6. The compressor fittings for cleaning shoes are to be adjusted to be more effective and easier to use. PH to speak with Kenny McKay regarding this.
12. Finance
12.1. The following points were discussed from the Finance report:
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Rates – no rates notice has been received to date.
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Bank Charges – MS, VC and
13. Managing Secretary’s report
13.1. There were no questions arising from the Managing Secretary’s report
13.2. The Junior new members’ night is 15th April at 7pm, and the main new members night is 29th April at 7pm. Committee members were asked to attend if available.
13.3. Committee supported a request from SLGA that BGC host the Scottish Ladies Junior Open Stroke Play Championship 2010, subject to more detail being obtained by MS.
13.4. Committee approved a request from BMW (Grassicks) to sponsor a medal at BGC. BMW will position 1 or 2 cars on the course, and literature in the clubhouse in support of this event. The winner of the medal will win entry to the BMW International at Woburn Abbey later in the year, which has a value of £250. Traveling expenses are borne by the medal winner.
14 Captain’s Business
14.1. The Captain gave a detailed account of his meeting with staff with regard to freezing of pay scales for the current year. The Captain was commended for his handling of a delicate situation, where feedback from staff since his meeting with them has been positive.
15. AOCB
15.1. LC raised concerns that the wee Course was being played without bookings being made. This will be monitored by MS.
15.2. RD asked and was granted permission to advertise for old spectacles to be handed in to support a charitable cause.
15.3. JB asked Committee to be vigilant in encouraging repair of plugmarks on greens.
15.4. A request to have the winter league extended to the beginning of the summer golf season was referred to the Competition committee.
15.5. GW advised that he had reason to speak with a male wearing ‘training shoes’ at the bar. A medical reason for wearing such footwear was offered by the male and no further action was taken.
The meeting closed at 10.05pm
Date and time of the next meeting – 26th April 2010.
VC put in his apologies as on holiday.
Captain…………………………………………………Date………………