Competition draw
Minutes of a committee meeting held on 26th April 2010
Minutes of Committee Meeting on Monday 26th April 2010
Present: Roy Sinclair (Captain)
Allan McKay (Vice Captain)
John Brodie
Robin Duncan
Graeme Whyte
Alistair Drummond
Kathy Cameron
Muriel McPherson (Ladies Captain)
In Attendance: Douglas Cleeton (Managing Secretary)
1. Apologies: There were no apologies
2. The Minutes of the meeting held on the 29th March 2010 were approved and signed by the Captain.
3. Matters arising:-
9.8 RD queried if juniors had been given the opportunity to pre-order catering prior to their medal rounds. No comments had been received to the contrary though MS will ensure that the Junior Convenor is co-coordinating this.
9.12 MS reported that the front door security system was operative but was not being used due to apparent difficulties in allowing remote access. MS will establish what procedures are in place to allow remote access.
10.4 The steps on the tees of the 17th and 18th have been successfully treated, however may require replacement surface on the steps due to deterioration of the material in place.
10.6 PH reported that changing the hose and ‘nozzle’ on the compressor was problematic, including concerns about the location and operation of the machine. PH was asked to investigate the purchase of a replacement compressor and suitable relocation.
13.4 BMW will be sponsoring the medal day on Wednesday 5th May and not 14th April as previously minuted. MS has a meeting with a representative of BMW to finalise details of this event.
4. Junior Report
4.1. There was no report.
4.2. RD highlighted the following points that he felt were worthy of note:
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Connor Neil should be congratulated on winning the County Stroke Play at Creiff where he scored scratch 69
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The ‘club cleaning’ initiative by the juniors was a terrific success and raised £170 for the junior section. RD thanked Ron Mollins and Trudy Bell, along with the juniors who assisted on the day, for their support.
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The Junior New member night was a success, where the attendance and interest of the parents of new and existing junior members was particularly pleasing.
4.3 LC sought and was granted permission to invite new and existing junior girls to a familiarisation event at the club, where the invite must be from both LC and the Junior Convenor.
5. Ladies Report
5.1. There were no questions arising from the Ladies report. LC advised committee that Fiona Anderson had been the top qualifier in the stroke play of the English Senior Championships, but unfortunately lost in the 1st round of match play.
5.2. Following the Lyle Coronation Quaich on Sunday 25th April, a meal supplied to the majority of those in the company of LC was of such poor quality, that no charge was made for the meal by catering staff. MS suggested the probable cause for the poor meal quality and will ensure caterer is aware of this incident.
5.3. LC advised that a member had been spoken to on 2 separate occasions about improper use of the chairs in the lounge. MS will write to the member with regard to this complaint.
5.4 Following an enquiry from LC about the availability of tee bins on every hole, it was explained that there is no intention at present to supply any more as it is felt there are sufficient in place.
5.5 A suggestion about the introduction of a ‘dress code guide’ was noted.
6. Social
6.1 There were no questions arising from the Social report. VC asked the Social sub committee to organise the Burns supper for 2011.
7. Competitions
7.1. The following points were discussed as detailed below, from the Competitions Report
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Past Captain DJT McKenzie approved the recommendation of the competition committee for the Wee Course Championship. A date for this event is to be determined.
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The decision with regard to the procedure for a delayed start to medals due to inclement weather, will remain in place for the remainder of this season, and can be taken to the AGM in December for further consideration.
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An extension to the winter league in 2010/11 will be reviewed in July by JB and green staff.
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The Wednesday medal winners throughout the season will now play in the Saturday Medal Winners Day which will be highlighted on the website and included in the next e-mail circulation. Accordingly, the fixtures for Wednesday Medal Finals will be cancelled.
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The ‘Martini’ tee at 16th on Rosemount will only be used for novelty events, and not for official club competitions. The ‘blue tee’ on the 10th at Rosemount will only be used during the qualifying rounds and match play of the Club Championship and the Scratch Open.
8. Admin
8.1. The report was read and approved. Following a long discussion on the appointment of an employment law advisory service, MS and AD were asked to review comments made by Committee and make a final recommendation as to this appointment.
AD advised committee that he and MS are to carry out a review of the Human Resource procedures at the club, and will report the outcome of this review to committee when complete.
9. House
9.1. The following points were discussed as detailed below, from the House report:
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Chairs – adjustments to the some of the lounge chairs have been made by James Barclay and should be assessed over a period of time to determine a level of success.
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Laundry – Committee approved the purchase of a domestic washing machine and dryer, with a business warranty covering both for a period of 3 years, to replace one of the commercial machines currently owned by the club. The better of the 2 commercial machines will be retained whilst the other will be removed from service. The success of this replacement will be judged after 12 months.
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Committee approved that a permanent Social/Events notice board will replace the temporary board and easel currently in situ.
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Committee approved the introduction of a bell to attract catering staff out with bar opening hours.
KC presented the club with a framed painting of the ‘three masters’ Vardon, Braid and
10. Greens
10.1. There were no questions arising from the Greens report.
10.2 VC asked that there be a consultation process prior to the felling of trees on the golf courses, which was agreed by Committee. MS advised that a greens sub Committee had been established with their first meeting on 6th May, and suggested that all course matters should be discussed by this sub committee before being presented, where appropriate, to Club committee for consideration.
11. Finance
12.1. The following points were highlighted from the Finance report:
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Bank Charges – there will be no bank charges for the remainder of the clubs financial year. A meeting in summer will determine a discount for the year 2010/11.
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Catering – VC and MS advised committee of the detail the new catering contract, which is effective from 1st April 2010 for a period of 2 years.
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Subscriptions are ahead on budget whilst visitor income is down, but overall the clubs finances are better than projected.
13. Managing Secretary’s report
13.1. The following points were discussed from the Managing Secretaries report:
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Committee approved that SLGA hold the Scottish Ladies Junior Open Stroke Play Championship between 24-27 July 2012 inc. over the Lansdowne Golf Course.
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Committee were asked to view the recommendation of a change in the position of the 18th tee on Rosemount, to address the ongoing danger of golf balls being played onto the 1st fairway from the current tee.
14 Captain’s Business
14.1. The Captain asked committee to read the circulation on the Equality Bill and provide comment at the next meeting.
15. AOCB
15.1.1 Sponsors boards will be re-sited to offer best exposure to sponsors and offer a layout and detail of the hole to be played, when approaching each tee respectively.
15.1.2 The scratch score of 64 scored by Stuart Graham in the Rosemount Saturday medal on 24th April is not recognised as equaling the course record as there were preferred lies in operation. This is the decision recommended by the R&A Decisions on the Rules of Golf.
15.1.3 The new members’ night is on Thursday 29th April at 7pm.
15.1.4 The presentation to Ron McLaren is on Friday at 1230pm. A light lunch for those committee members in attendance will follow the presentation.
The meeting closed at 9.50pm
Date and time of the next meeting – 31st May 2010.
Captain…………………………………………………Date………………