Competition draw
Minutes of a committee meeting held on 31st May 2010
Minutes of Committee Meeting on Monday 31st May 2010
Present: Roy Sinclair (Captain)
Allan McKay (Vice Captain)
John Brodie
Robin Duncan
Peter Hamilton
Kathy Cameron
Eric Lindsay
Muriel McPherson (Ladies Captain)
In Attendance: Douglas Cleeton (Managing Secretary)
1. Apologies: Graeme Whyte, Alistair Drummond
2. The Minutes of the meeting held on the 26th April 2010 were approved and signed by the Captain.
3. Matters Arising
10.6 MS advised committee that the handyman D Watts, had sourced a blacksmith to increase the size of the metal grid, and that a quote for new hoses and 'guns' was requested, and remains outstanding, from the supplier of the compressor. The current location of the compressor is believed most suitable, which was endorsed by committee.
4. Juniors
4.1 The minutes from the Junior Committee meeting and report from Junior Convenor were approved.
4.2 The Captain asked MS, RD and Professional to clarify the hours worked by the Professional and his staff in relation to Junior coaching, and present to committee a package that recognises suitable remuneration.
4.3 RD was asked to clarify if scratch and handicap medals for Junior girls have taken place/been arranged.
5. Ladies
5.1 The Ladies report was approved.
5.2 LC gave an update on the following
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£123 was raised for Clic Sargent Cancer Charity from the May medal.
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LC informed committee of the Lady Members who have recently, and will be, representing the County and Region in golf matches.
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LC asked committee to consider resurrecting the Wilmslow bi-annual match. MS will pursue this request for 2011.
6. Social
6.1 The Social report was approved.
6.2 Captains dinner - The dinner will be a mixed event with 2 guest speakers to be arranged that are suitable for mixed company. MS will liaise with Captain before confirming the guest speakers.
7. Competitions
7.1 The minutes from the Competition meeting were approved.
7.2 EL commended MS and his team for the organisation of the Scratch Open. Despite a poor turnout for the presentation of prizes it was agreed that this should continue, with consideration to be given to holding the event on a Saturday. Committee acknowledged this proposal which will be reviewed by the Competition Committee.
7.3 Winter League - committee approved the proposal that both Rosemount and Lansdowne should be used with appropriate winter courses mapped out. Winter greens on these courses should be prepared in advance and be used only in circumstances that necessitate their use. Consideration is to be given to implementing a process for winter weekends where green staff are off duty, and the golf course playability needs reviewed.
7.4 Committee approved the use of swipe cards to enter medals and competitions. Entry by telephone or in person can continue, but the use of PIN number entry is to be withdrawn with immediate effect.
7.5 All entrants to medals must pay the mandatory entry fee of £1, and cannot play on the course during the medal playing times otherwise. MS is to publicise this and reaffirm procedure for withdrawal from medals/competitions on the website, by e-mail and on the notice board.
7.6 The seeding proposal for those qualifying for the match play of the club championship(s) was approved. In addition it was acknowledged that juniors can qualify and compete in the match play, and if successful in reaching both finals, the gents’ championship final would take precedence, causing the junior final to be re-arranged.
7.7 Committee confirmed that where late entries are received for competitions, those making the late entry can only play a medal round of golf and are not eligible to enter, and if appropriate qualify for, the competition.
8. Administration
8.1 The report was approved.
8.2 The recommendation to appoint George Stubbs for health & safety and Employment Law support was unanimously approved. MS will contact George Stubbs to confirm appointment, and ensure that our current provider, Peninsula, and those others who quoted for both Health & Safety and Employment Law support, are advised of the decision.
8.3. The minutes of the membership meeting were approved. The following points from the minutes were discussed and agreed:
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The waiting fee will be reduced to £100 with immediate effect.
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A membership information leaflet will be created by MS and made available at reception. This leaflet will contain information regarding all fees associated with joining the club in every category.
9. House
9.1 The House report was approved.
9.2 KC advised committee of outstanding quotations for speculative work in the clubhouse, which will be presented as soon as they are known.
10. Greens
10.1 The Greens report and sub-committee minutes were approved. The Woodland Management document and Course Policy documents are to be considered in conjunction with the Course Policy Document which will be circulated to committee by MS.
10.2 JB advised committee of the meeting with Head greenkeepers, Captain and MS regarding the expected level of presentation of the courses.
10.3 Proposed changes to the teeing grounds at 16th and 18th on Rosemount were discussed but no further action will take place at this time. A request to play from the an existing tee on the 18th on Lansdowne was considered and was referred to the Greens sub committee for research, which must include probability of annoyance being caused to neighbouring residents.
10.4 Coring of Rosemount greens will be deferred to late July. This date was changed as the Rosemount greens have been slow to improve due to the severe winter. Lansdowne greens will be cored at a suitable time after this but still during August. This amended plan of greens work will be presented to STRI for opinion, who are at the club on 1st June.
10.5 Top dressing of tees will be considered in the budget for 2011.
10.6 VC asked that clarification be sought on recommendations within the Woodland management document, regarding the removal of trees on the courses. MS will contact David Douglas regarding this. The committee expressed thanks to David Douglas for his continued source of expert advice.
11. Finance
11.1 The report was approved with no questions arising from it.
12. Managing Secretaries report
12.1 The report was approved with the following points supported by committee.
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Committee approved the proposal to introduce Clubgolf at the club. MS will pursue this initiative and update committee with relevant information.
13. Captains Business
13.1 The Captain voiced his concern over the apparent disharmony within the Junior Committee, fuelled by the lack of clear communication from the Junior Convenor. The Captain and MS will convene a meeting with Junior Convenor and Junior Committee to resolve the current situation, and set out a structure for the Junior committee to follow for the future.
14. AOCB
14.1 MS reported that all I.T. systems will be unavailable on Thursday 3rd June 2010 due to essential maintenance.
The meeting closed at 9.50pm
Date and time of next meeting - 28th June at 6.30pm
Captain.............................................................. Date........................................